Change Control Tools

Changes are inevitable in the project. As a result of the change need, the change request will be raised. The change control tools helps in managing these change requests. The outcome of this change requests to be recorded and maintained. The change control tools helps in doing this. This also works in close with configuration management system which is part of PMIS.

This tool is used for the process Perform Integrated change control.

Analytical Techniques

Technique used to evaluate, analyze and forecast about different project variables. This result in getting potential results that may happen to the project.

Examples of analytical technique include root cause analysis, regression analysis, FMEA, EVM, Variance analysis, trend analysis, etc…

Some of the processes that use this technique include Monitor and Control Project Work, Close Project or Phase, Plan Schedule management, Plan Cost Management.

Project Management Information System (PMIS)

PMIS is a system which provides access to different tools used under project management for the team. It provides access to configuration management system, work authorization system, scheduling software tool, information storing and distribution, historical records and automated gathering of different KPI’s.

This tool is used under different processes like Direct and Manage project work, Monitor and Control Project Work.

Meetings

Meeting is a technique to understand stakeholder’s information, opinion. It also helps in decision making, negotiation, influencing. From this technique we can see the interest, role, knowledge and the position of the stakeholders towards the project. Meetings can be face to face, virtual, formal, and informal.

This technique is used under processes like Identify stakeholders, Direct and Manage project work, Monitor and Control Project Work, Perform Integrated Change Control, Close Project or Phase, etc..

Stakeholder Analysis

Stakeholder Analysis is a technique to gather information about stakeholder power, interest, influence towards the project. This is not only the stakeholders interest or power towards project but also other stakeholders(relationship). Stakeholder analysis can be done by performing grid analysis using power and interest factors. This results in different options which helps for Project manager to understand the stakeholder pulse towards the project. For example a stakeholder having high power and interest, he should manage or engage them closely. The stakeholders having high interest and less power, they should be informed about project status.

Using this technique one can also develop salience model. It uses three parameters power, urgency and legitimacy. This results in eight different types of stakeholders like demand, discretionary, dangerous, etc...

Stakeholder Analysis technique is used under process Identify Stakeholders process and results in Stakeholder register which is a project document.

Facilitation technique

Facilitation technique guides to get the best outcome for any process. The examples include Brainstorming, conflict management, problem solving, meetings. This technique facilitates to analyze the input to get the best possible output. For example during the Develop Project Charter process one can consider various inputs like Project SOW, Business case, Agreements, EEF, OPA and analyze them to document the elements such as high level risk, reason for the project, high level budget, etc which are part of project charter.

Expert Judgment

Expert Judgment is the judgment provided based on expertise from any of the area or discipline. The expertise can be for the technical, project management. The sources can be from any individual, organization, industry group, PMO, technical specialists, Subject matter expert(SME). They assess the inputs to get the output for any process.

For example the process "Develop project charter" uses inputs like business case, agreement, SOW, EEF, OPA. SME's uses these input/s to develop or provide guideline to develop the project charter which documents reasoning for starting the project, high level budget, high level risks, etc...