Organization Charts and Position Descriptions

Organization Charts and Position Descriptions techniques is used to show the reporting relations of the team, responsibility chart and role description. The formats used are Hierarchical-type charts, Matrix-based charts and Text-oriented formats.

Hierarchical-type charts are used to show te positions and the relationships between department and or people. It’s like organizational breakdown structure (OBS). It shows departments, units or team with project activities or work packages that will be executed under each department.

Matrix-based charts are used to show the responsibility assignment matrix (RAM) and uses RACI charts or the model. R is responsibility, A is Accountable, C is Consult and I is Inform. Responsible means the people who are working on the activity, Accountable is the person who is having ownership for an activity, Consult is the people to who we need to have discussion so that approval can be obtained like SME, consultant and Inform is the people to who we have to just keep in loop for the message exchanges. For any activity only one should be accountable and we can have multiple responsible, consult and inform.

Text-oriented formats are detailed descriptions of the roles and responsibilities, authority, competencies and qualifications of the individual or the team can be mentioned.

Organization Charts and Position Descriptions technique is used under the process Plan Human Resource Management.